JOB OFFER IN GUINEA: THE KPC FOUNDATION FOR HUMANITARIAN HIRING AN EXECUTIVE SECRETARY M / F
CALL FOR APPLICATIONS KPC Foundation for Humanitarian Aid FKPCH1 / CDD / 18/08/2019 /
As part of the strengthening of its administrative organization and on behalf of one of its structures based in Conakry, the GUICOPRES SA Group is issuing a call for applications notice for the recruitment of an Executive Secretary. she will perform the administrative tasks listed under “job description” below. A specialized firm will support the GUICOPRES SA Group in this recruitment process.
Under the authority of his / her direct supervisor, the Secretary will have the following main missions:
Enter on PC the correspondence of his Supervisor; in particular correspondence with various administrations and other organizations, memos, reports, minutes, minutes, contracts, etc. ;
Receive incoming mail and distribute outgoing mail according to the instructions of his Supervisor; Ensure the updating of the follow-up registers of “departure” and “arrival” letters;
Take part in meetings:
Write and sign the minutes of in-session meetings then distribute and archive them. Follow up on the decisions and actions approved during said meetings with the stakeholders responsible for their implementation
Classify documents intended for or emanating from services and external partners of the structure, according to the instructions of his Supervisor;
Management of appointments and visits:
Make or fix an appointment (keeping agendas);
Welcome visitors from their Supervisor;
Coordinate the external and internal contacts of his Supervisor.
Answer the phone ;
Take note of messages intended for your Supervisor
Profiles and experiences sought: